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How to Pack a Printer for Moving?

Are you in the process of moving and wondering how to pack your printer? Don’t worry, we’re here to help. In this blog post, we’ll give you some tips on how to pack your printer for moving safely and securely.

Plus, we’ll also provide a few packing suggestions to make sure your printer is protected during transit. So read on for all the info you need on packing your printer for moving.

Type of printers

Inkjet Printers

It is a good idea to remove the ink cartridges from the printer before you move. If you do not, when the printer falls over it will spill all of its ink and make a mess. It is best to stop this from happening by taking out the ink cartridges first.

You should put the ink cartridges in separate plastic bags so that the ink doesn’t leak. If the cartridges are empty or almost empty, you can recycle them. After that, put your printer in a sturdy box and add packing materials to keep it safe.

Laser Printers

If you’re moving and you have a laser printer, you should take out the toner cartridges. Put each cartridge in a plastic bag that you can reseal. If you still have the original boxes for the cartridges, you can reuse them during the move.

Make sure to use a sturdy box that is slightly larger than the printer so that there is enough room for packing paper around it. Packing paper helps cushion the printer and prevent it from moving around inside the box. Secure the printer in the box by using tape or straps.

pack HP printer

How to Pack a Printer for Moving?

1. Gather Packing Supplies

You’ll need some supplies before you start packing your printer for moving.

Clear out some space so you can work, then gather up the boxes, packing tape, bubble wrap and anything else you’ll need.

2. Take Photos

When moving, it’s important to remember how to reconnect all the cords and plugs for your printer.

To make sure you don’t forget, take photos of how everything is connected before disconnecting anything.

This will help you reconnect everything correctly after the moving.

3. Disconnect all Cables and Wires

Now turn off the printer, disconnecting cables and cords. You can group them together with a twisty tie.

Alternatively, you can use rubber bands in place of twisty ties. Place the cables and cords into a separate zip lock bag.

Its best to avoid mixing cables and cords from different devices. Its also handy to have a permanent marker close by to label the bags.

4. Remove accessories

Next, remove any accessories that is still attached to the printer and wrap each one in packing paper.

5. Remove ink cartridges and toners

If you can’t guarantee that your printer will stay upright during transit, remove the ink cartridges and seal them in a zip lock bag.

Ink cartridges that are left inside a printer during transit can leak and can cause damage to the internal parts.

If you are unsure of the type of printer you have, you can always check the manual that came with your printer.

Tape the trays and doors closed with masking tape. This will help keep them from popping open and breaking during transit.

6. Prepare your moving box

If you don’t have the original box, don’t worry. Measure your printer to make sure you have the right size box with enough space for crumpled packing paper.

Make sure the printer sits upright in the box and wrapped in packing paper or bubble wrap.

You can also place your cables and cords in the same box if there’s still enough space.

7. Seal and label the box

Seal the top of the box with packing tape and label the box so you can easily find your equipment after you finished the move.

How do I pack my HP printer?

If you need to transport your HP printer, there are a few things you need to do to ensure the safe arrival of your equipment. 

To move or transport a printer from one location to another, there are a few steps that you should follow:

  1. First, remove any paper previously loaded in the printer.
  2. Shut down the printer to protect the printer’s components. 
  3. Turn the power switch off from the back of the printer.
  4. Remove all cables and power cords from the printer.
  5. Keep the printer in a secure and upright position to prevent the printer from tipping and ink from leaking.


Can you transport a printer with ink in it?

Transporting a printer with the ink cartridges still inside is possible. However, to avoid spilling or losing your ink cartridges, make sure to take them out before transporting them to another location. If you can, place them in their original boxes.

Can you pack a printer sideways?

It is not recommended to pack a printer sideways. You want to pack your printer in an upright position to avoid ink from leaking and internal parts from breaking during transport. Its recommended to measure and use a box that is the correct size for your printer.

How do you bubble wrap a printer?

  1. First, place a few layers of bubble wrap criss-crossed across in the center of the your moving box, making sure there’s enough excess bubble wrap to overlap ontop of the printer.
  2. The goal is to minimize movement inside the box to prevent damage.
  3. Nexy, center the printer above the middle of the box and bubble wrap.
  4. Carefully slide the laser printer into the box and then fold in the excess bubble wrap.
  5. Place any ink or toner cartridges into the same box.
  6. You can use more bubble wrap for more padding to prevent any movement inside the box.
  7. Fold the top flaps of the box and seal it with some packing tape.

Final Thoughts

Moving can be a stressful time. But by following these tips and packing your printer securely, you can minimize the stress and ensure that your printer arrives at your new home safe and sound.

Thanks for stopping by!